Host an Event or Promotion
Corporate and Community Group Partnership Guidelines
Thank you for your interest in supporting Food Bank of the Rockies by helping raise funds to nourish our neighbors experiencing food insecurity. Food Bank of the Rockies receives a high volume of requests from corporate and community groups interested in hosting a promotion, campaign, or event to benefit the organization. Due to the generosity of our community and the volume of these requests, we are unable to actively participate in every proposed partnership.
Food Bank of the Rockies welcomes corporate and community partnerships to ethically generate resources for our neighbors facing hunger. Approval must be received by Food Bank of the Rockies prior to an event, promotion, or fundraiser that uses the Food Bank of the Rockies name, logo, or imagery. We retain the right to refuse any proposed partnership.
For a partnership to be considered, the following guidelines must be followed.
Background
Food Bank of the Rockies provides food and necessities to people in need through signature programs and by teaming up with hundreds of Hunger Relief Partners to serve communities across Colorado and Wyoming. Our service area is the largest of any Feeding America food bank in the contiguous United States. We believe that for a community to thrive, every member must have the resources they need to flourish, and we strive to provide equitable access to proper nourishment for all.
Every $1 contributed to Food Bank of the Rockies helps provide enough food for 3 meals. Additionally, 95% of all financial gifts are directly invested into our food distribution programs.
Corporate and community partnerships are implemented by outside organizations for the benefit of Food Bank of the Rockies with minimal or no assistance from Food Bank of the Rockies staff or volunteers. The sponsoring organization must represent values that are in line with the core values of Food Bank of the Rockies.
Guidelines
- Per IRS guidelines, Food Bank of the Rockies cannot “endorse” the sponsor’s brand/product or provide a “call to action” that causes financial benefit to the sponsor.
- The fundraising event organizer/sponsor agrees to obtain/facilitate all required permits and licenses. Since Food Bank of the Rockies is the beneficiary of the event, we are not allowed to pull any event permits on the outside organization’s behalf. This includes a raffle license, liquor license, etc.
- We understand that there might be expenses to execute an event, but Food Bank of the Rockies cannot be held responsible for said charges. We are unable to provide reimbursements. The event manager/coordinator must be responsible for any and all event expenses.
- To provide the most accurate donation information to your donors, we require that you clearly identify that a portion or percentage of the event/promotion will benefit Food Bank of the Rockies.
- Unfortunately, even though we are a 501c3, event managers are not allowed to use our sales tax-exempt status for any event purchases.
- Staff and/or volunteer presence/participation is never guaranteed.
- Presence on Food Bank of the Rockies’ website and/or media assistance is never guaranteed.
- Food Bank of the Rockies cannot guarantee social media posts during a campaign.
- Any use of Food Bank of the Rockies’ name and/or likeness is prohibited unless specifically authorized by Food Bank of the Rockies. All print and collateral materials must be approved by Food Bank of the Rockies and comply with Food Bank of the Rockies’ existing brand guidelines regarding the use of Food Bank of the Rockies’ name and/or likeness.
- Food Bank of the Rockies does not share or sell donor information.
Submission does not constitute approval. We will be in touch to discuss your proposal within 10 business days of receipt.
Request Form for Third-Party Events & Promotions
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Frequently Asked Questions
A promotion with Food Bank of the Rockies is a mutually beneficial partnership we enter into with another business or organization. Typically, the promotion raises funds as a percentage of purchases from that partner. For example, if someone eats at a partner restaurant, a percentage of their check (as previously determined by the parties involved) will be donated to Food Bank of the Rockies.
Thank you for your interest in partnering with Food Bank of the Rockies. We would love to know more about your idea for an event or promotion. Please fill out our Request Form for Third-Party Events & Promotions.
We would love to support your event/promotion. Please see our Corporate and Community Group Partnership Guidelines for more details and make sure to fill out the Partnership Request Form on that page to get started.
Contact us at events@foodbankrockies.org with any questions.
Each invitation is considered on a case-by-case basis. We do ask for adequate lead time for staff planning, with a recommended 30 days advance notice.
Staff and/or volunteer presence at an event is considered on a case-by-case basis and never guaranteed. We recommend requests be made at least 30 days prior to the event.
There is no minimum; Food Bank of the Rockies accepts gifts of all sizes. See above to find out how $1 helps provide enough food for three meals.
Presence on the Food Bank of the Rockies website is never guaranteed and is determined on a case-by-case basis.
Food Bank of the Rockies cannot guarantee social media posts during a campaign. Posts are determined on a case-by-case basis. Please feel free to tag us @FoodBankRockies so we have the opportunity to like or possibly share!
We can be found at Facebook.com/FoodBankRockies, Twitter.com/FoodBankRockies, Instagram.com/FoodBankRockies, and LinkedIn.com/company/FoodBankRockies. Our handle is @FoodBankRockies on all platforms.
Yes, however the logo must adhere to our style guidelines and we must approve any materials that contain our name and/or logo.
Food Bank of the Rockies can provide you with our media release template, but cannot send information out on your behalf. We can also provide a quote from a member of our team that you can use in your release.
Food Bank of the Rockies does not share media contacts or relationships.
External events and promotions cannot be executed by our staff or volunteers.
Food Bank of the Rockies does not supply any funding for outside events and will not be responsible for any debts incurred.
Food Bank of the Rockies does not have resources in place to act as an accountant for outside groups. Bookkeeping should be done by the event/promotion organizers.
No, the fundraising event organizer/sponsor agrees to obtain/facilitate all required permits and licenses.
Use of the Food Bank of the Rockies tax ID number is provided on a case-by-case basis, following review by the Food Bank of the Rockies Leadership Team.
Food Bank of the Rockies requires verification that the sponsoring organization has adequate insurance coverage and must receive a certificate of insurance that names Food Bank of the Rockies as an additional insured no later than 15 days prior to the event.
